HR CLERK - US EMBASSY

Introduction

The Human Resources Office (HRO)has an opening for the position of Human Resources Clerk. The position will be available immediately. Closing date of this position is COB October 22 2012.

Minimum Requirements

• Completion of secondary school is required.
• Two years of progessively responsible clerical experience utilizing basic office procedures is required.
• Level III English, Level III Kiswahili are required. 

Other Criteria:

Must be proficient in Microsoft applications, including Outlook, MS Word and Excel.

Job Specification

BASIC FUNCTION OF POSITION  

Position will assist in managing the EFM and American direct hire processes.  Incumbent is expected to provide guidance and information on Human Resources issues using the resources provided by the State Department and the Mission in Nairobi.  Position will be supervised by the HR Specialist. 

MAJOR DUTIES AND RESPONSIBILITIES

Prepare necessary documents for in/out processing of all American DH employees to include Travel Message cables and welcome cables. Assist in processing Diplomatic notes announcing arrival/departures to the Ministry of Foreign Affairs, completion of MFA forms and re-entry visa requests and compile packages for signatures and transmission to the MFA.  Updating the diplomatic list as requested by the MFA.  Provide assistance in maintaining log of arriving/departing employees.  As assigned, will prepare cables on Allowances Will provide back-up support in maintain OPFs   Prepare and pouch Information/correspondence Washington and other posts.  As directed, will assist in maintaining the American portion of the WEBPASS. This includes inputting all employee information on WEPASS System and update when any changes made to direct hire employees, family status, grade, and step and on assignment.  Maintains on a daily basis the American Staffing Pattern. Continually updating and entering information into PASS.  Prepare office correspondence as directed by supervisor Prepare Personnel Actions for both direct hire and EFMs. Prepares packages for EFM checking in and checking out, and offers guidance on operational procedures to employees.  Assists Mission American personnel with check in formalities upon arrival at Post, include ensuring all in-processing forms are filled out correctly. As directed, incumbent will prepare cables on cash awards for processing by the payroll office.  Send out award nominations to the bureaus.   

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