Program Finance and Administration Assistant - AWF

AWF is seeking a high performing and motivated individual to provide administrative, logistical and financial support to  AWF’s Samburu Landscape program . S/he will ensure strict adherence to internal controls, donor guidelines, proper record keeping and efficient administration.

Responsibilities

• Ensure accurate compilation of the projects financial activity for daily posting into the financial system
• Manage petty cash; oversee costs and advances relating to employee travel and workshops
• Working with the grants, budgets and accounting teams assist the Landscape team in the interpretation and implementation of financial policies and budget plans
• Ensure proper upkeep of office, equipment, vehicles and other facilities
• Manage the front office
• Provide day to day financial, administrative and logistical support to the Program
• Ensure that vehicle fleet is well-maintained and ready for use in program operations
• Working with the Procurement teamensure that local vendors contact information is up to date in financial system (Serenic)
• Working with Procurement team, conduct annual prequalification process for regular vendors
• Assist AWF’s Budget and Grants team to ensure that work plans accurately time-phase budgets on an accrual basis
• Working with the treasury team to manage the project cash position. Ensure that the Project does not run out of cash by maintaining up-to-date accounts payable balances, and requesting cash whenever needed and well in advance of required payment dates. Ensure that treasury team is aware of upcoming large payments
• Review expense reports critically against travel calendar to ensure that costs are legitimate and compliant with AWF and donor travel rules

Qualifications

• Bachelor’s degree or equivalent
• CPA  qualification is an  advantage
• At least 2  years work experience
• NGO experience preferred
• Proficiency  in the use of computers, excellent knowledge of Microsoft Excel spreadsheets
• Ability to manage competing priorities, exercise good judgment, and quickly identifies and resolves problems with minimum supervision
• Ability to interact professionally with culturally diverse staff and clients
• Ability to work within a team structure as well as independently, be creative, take initiative, be attentive to detail and possess excellent interpersonal communications skills
• Dependability and good organizational skills necessary

Apply Now

CLOSING DATE : 25 JANUARY 2015