Finance Assistant (Logistics Invoice Verification) - WFP

Accountabilities 

The incumbent will be under the general supervision of the Finance Officer, Payables, and will be responsible for the following duties:

Major Duties and Responsibilities:

• Ensure that invoices and other payment claims are properly approved and supported by legitimate and sufficient documentation
• Verify vendor claims for accuracy and conformance with WFP finance rules and regulations;
• perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor invoices in the Programme’s information system;
• Co-ordinate the processing of Logistics Invoice Verification (LIV`s) for all invoices delivered to finance from the user units;
• Liaise with other units and vendors to resolve invoice related issues and follow up on long outstanding invoices;
• Extract and input data from various sources in financial or accounting systems;
• Prepare necessary receipt and journal vouchers;
• Draft routine correspondence related to the unit’s work and type a variety of material such as correspondence, reports and papers;
• Set up proper procedures to account for all invoices delivered to the unit;
• Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required;
• Provide information related to financial transactions including calculation of personal entitlements and pro rata;
• Assist in the preparation of budget, accounting, financial reports, statistical reports and other reports as required;
• Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;
• Perform other related duties as required.

Qualifications, Skills and Experience:

• Secondary school education, including or supplemented by course(s) related to the area of work.
• At least four years of progressively responsible work experience, including at least three years in the field of finance, accounting, budget, audit or other related field and at least one year at G4 level or equivalent.
• Excellent experience utilising computers, including word processing, spreadsheet. Experience in other WFP standard software packages and systems and general knowledge of UN system financial policies, rules, regulations and procedures. Specialized knowledge of WFP financial and administrative rules and regulations and policies and practices in the specific area of work.
• Knowledge of WFP manuals in the area of human resources administration and finance. Will be desirable
• Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems.
• Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.
• Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment. 

Language: Good written and spoken English and fluent Kiswahili.

Interested Internal candidates are requested to submit online applications only according to the following procedures:

Go to: http://i-recruitment.wfp.org/vacancies/15-0017765

Step 1 : Create your online CV

Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

NOTE: You must complete Step 2 in order for your application to be considered for this vacancy.

If you have any queries relating to this VA please send them to: Nairobi.Hr@wfp.org