Place of Work: Nairobi, Kenya
Grade: Grade 3.1 (National/International)
Reports to: Regional Finance Director with direct
accountability to Country Directors for specific
country support activities and technical line to
Donor Compliance Unit and Global Audit.
Contract Length: One year contract
Line management responsibility: None
Budget Responsibility: None
Child Protection Level: Level 3
Introduction
Job Purpose
The purpose of this role is to work alongside Save the Children UK’s Somalia, Kenya and Ethiopia country teams and in close co-operation with the donor compliance unit and global audit team based in London to minimise operational risks in relation SCUK’s Horn of Africa emergency response operations; specifically risks that arise from noncompliance with Save the Children UK’s global policies and non-compliance with donor regulations. The post-holder will undertake real time risk analysis of emergency response operations with regards to adherence to internal controls and donor compliance and will provide targeted context-specific sensitisation, prevention measures and guidance on minimising all major risks. Key to this will be the compilation of an operational risk register (country by country) with detailed action plans and continuous updates on risk rating and mitigation activities. The Regional Compliance Manager will also perform on request investigations in relation to fraud, corruption and bribery and promote adherence to related policies.
Key Accountabilities
Value-adding support to operational management of high risk grants
• Provide feedback on the risk assessment of grants to Country Directors,
Regional team and Donor compliance team
• Design and introduce solutions to key operational problems relating to
compliance for the country programme teams
• Follow-up on implementation of risk mitigations measures which are directly
related to grant management (for instance, sub-granting to, monitoring or
capacity building of partners)
• Agree at monthly meetings, risk assessment mitigation plans with country teams and support them in their implementation.
Donor compliance monitoring
Set-up with the support of Donor Compliance response milestones which will
serve as a basis for subsequent monitoring on key operational and compliance
steps to achieve on each of the key grants that are funding SCUK’s response
Through field visits and remote support, review key activities, programme set up
and paperwork to ensure in line with contract requirements and donor regulations
• Ensure that Country Programmes SMT is issued with a regular update on grant
milestones performance including exception reporting on critical risks (as per
donor compliance and IA rating)
• Ensure that high-risk grants and contract follow comprehensive grant closure
steps and proactively guide and monitor country programmes in implementing
these.
Technical support to country programmes and regional offices
• Maintain effective distance technical support throughout the project cycle of each
grant through report reviews and responding to daily compliance queries
• Remote and on site coaching to country programme staff ensuring that staff have
the requisite knowledge level and compliance checks and balances are
embedded in operations
• Ensure that learning is built in at Country Programme SMT level as well as
Regional/H.Q level.
Audit trail management
• Promote proactive audit trail management on key grants by country programmes. Utilise internal systems (such as FMS) to maintain project audit trails that ensure a solid evidence base is maintained of the activities implemented on key grants.
• Maintain an audit trail including all supporting documentation of the specific country programme inputs brought by the position including a log of all on site visits, achievements, guidance issued to country staff.
Person specification
Essential:
Grant & Contract management Skills:
Practical know-how at operational level of implementation, reporting and record
keeping. (procurement, finance, logistics, delegation of authority)
Operational understanding of Save the Children key programmatic areas (Food
security, Nutrition, Livelihood, Child Protection, Wash, Education, Health)
Fluent practice of the grant management cycle, logical frameworks, and M&E concepts
Ability to provide advice on donor compliance issues raised in donor proposals and reporting, and on how to integrate compliance management at operational level
Knowledge of grants and contracts regulations and reporting requirements of major donors such as EU, DEC, DFID, ECHO, UN agencies, CIDA and USAID; experience of managing grants, cooperative agreements and contracts.
Financial Skills:
Strong understanding of key financial and management accounting concepts
including preparing complex, multi-donor emergency budgets and of analysing and
commenting on variances between actual and budgeted expenditure.
Personal Skills:
Excellent verbal and written communication skills; ability to explain complex issues to both staff and peers at operational and senior management level. An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting and under pressure. Willingness to travel, often at short notice to remote and insecure locations. Strong analytical and problem-solving skills with an ability to assess the needs of users and the organisation in varying situations. Policy/Internal audit awareness
Understanding the practical side of a wide range of organisational policies, Familiarity with internal audit processes and risk management approach
Desirable:
Project management/delivery skills.
Experience of working in a complex international organisation.
Experience working for Save the Children UK
Language skills (Somali, Amharic, Kiswahili).
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