Administrative Assistant - CDC

The Centers for Disease Control and Prevention (CDC)in Nairobi, has an opening for the position of Administrative Assistant. The position will be available immediately. The closing date of this position is January 31, 2014.

Minimum Requirements
Qualifications Required

• A university degree in Business, Management, or Public Administration is required       
•  Five years experience in an administrative position is required. Good Knowledge of ethical review procedures is also required.  
•  Level IV (Fluent) English ability and Level III Kiswahili ability are required.

Other Criteria 

• Must have clear perspective of the management of research protocols. Must have knowledge of the structure of the public and private health sector of the host country, priorities , strategies and players. Must have thorough knowledge about research with human subject. 
• Must be proficient in using Microsoft Office, such as Word, Excel and PowerPoint.                                       

BASIC FUNCTION OF POSITION 
The Research Administrator provides support in the Science Office of the Global Disease Detection Division.  The incumbent ensures compliance with associated institutional regulations and requirements regarding multiple and complex public health research studies.  S/he coordinates and liaises with investigators, collaborators, reviewers and research programs in Kenya and CDC headquarters. Provides overall office management support for the GDD Science office.                                                                                    
Responsibilities

• Conducts pre-review and preparation of scientific protocol packages to be submitted to KEMRI’s Ethical Review Committee (ERC) and Scientific Steering Committee (SSC), and CDC Atlanta’s Institutional Review Board (IRB). 
• Conducts pre-review and preparation of clearance packages for publication and presentation to the ERC and IRB’s office of Research Administration.
• Conducts pre-review and preparation of non-human determination package to be submitted to CDC headquarters. 
• Tracks projects’ expiry dates and follows up on protocol routing. 
• Provides guidance to GDDD’s investigators on IRB-related matters.
•  Tracks, updates, processes and submits required forms/reports for scientific and ethical compliance of research protocols. 
• Responsible for managing, maintaining and updating the division’s electronic and physical files which centralizes all protocols. 
• Facilitates research administration, training and scientific workshops. 
•  Develops training material and conducts trainings on research protocol development requirements for GDD core and guest researchers 
•  Manages GDD research investigators’ references and resources; organize, update, and provide upon request needed reference material for protocol development, research implementation, and manuscript development 
• Reviews proposals to ensure institutional compliance. 
• Completes pre-award administration of grant activities such as proposal preparation, obtaining approvals, collecting and/or distributing information internally or externally.   
• Provides administrative assistance and routine problem solving in support of the Division’s research programs and mission. 
• Manages significant resources of public health, scientific, medical and related technical information for the office. These files include detailed public health papers and reports of project activities, manuscripts, study protocols, scientific presentations, training materials and other relevant documents.

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