HR Assistant - US Embassy

Introduction

The Human Resources Office (HRO)has an opening for the position of Human Resources Assistant. The position will be available immediately. Closing date of this position is COB August 10, 2012.

Minimum Requirements

• Bachelor’s degree in Marketing is required.
• Student internship of 6 months in general administrative work is required.
• Level IV English, Level IV Kiswahili are required. 

Other Criteria:

Must be proficient in Microsoft Office Suites.

Job Specification

Serves as HR Assistant with primary responsibility for LE Staff medical/life benefit and processing of all types of personnel actions.  Incumbent is the point of contact for families impacted by 1998 bombing.  Overall supervision provided by HRM Specialist.  Incumbent will develop Customer Relation Plan for HR Section. 

MAJOR DUTIES AND RESPONSIBILITIES       

Section Lead on Customer Service Upgrades 25% 

Provides in-house training and develop projects to improve section interaction with clients and general customer service.

Processing of Personnel Actions 25%

Responsible for preparation, tracking and processing of all types of LE Staff personnel actions. This includes LES Appointment, termination, promotion, within grade increase, meritorious step increase, change in data element, retirement, reassignment, grade retention, suspension, return to duty, denial of within grade increase, mass salary change personnel actions, and other actions; processes extension of appointment cables for all PSA/PSA Plus agreements, upon expiry. 

Logistical oversight of Medical/Life Benefits 20%

• Responsible for oversight of the Mission’s LES benefit structure: medical, life, disability benefits. Serves as first-line Mission point of contact on medical LES benefits.  
• Manages benefit logistics and processing; updating and management of employee information; payment and reconciliation of premiums; death claims.
• Updates on bi-weekly basis payroll deductions for individual employees enrolled in medical plan and payments to insurer. 

Families impacted by 1998 bombing    20%

• Serves as mission POC for recordkeeping, communication and all other issues relating to support for families of victims of the bombing.·   Oversees renewal of school fees management contract upon expiry.  
• Update SOW for the contract and facilitate bidding process, rewarding/renewal of new contract.
• Requests annual funding and end of year reports.
• Process medical and death claims made under Workers’ Compensation.  
• Develops and maintains all records, including payments, on OWCP claims. 
• Serves as liaison with HR/ER and the Department of Labor. 
• Serves as Mission POC for family members of deceased employees and medically retired employees of 1998 bombing.  
• Serves as the pay liaison person for the survivors; tracking annuity payment checks and maintaining records. 

Other duties as assigned 10%

• Provide support for section special events, including outreach events, workshops and trainings. 
• Back up to pension and NSSF issues.
• May perform any other duties as assigned.

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