Pay Roll Technician - US EMBASSY

Introduction
The Financial Management Center (FMC) has an opening for the position of Payroll Technician. The position will be available immediately.

Minimum Requirements

• Completion of secondary school with two years of business school training in accounting and/or office management is required. 
• 5 years progressive experience in office management/accounting is required.
• Level IV English ability is required and Level IV Kiswahili ability also required.

Other Creteria

• Must have ability to comprehend and interpret compensation/payroll regulations.
• Must be proficient in Microsoft Office Suite.

Job Specification
The incumbent will be the Mission’s Payroll Expert serves as the Principal Time Keeper for the Mission. S/He will be the main point of contact with the Global Financial Service Center (GFSC) in Charleston. The incumbent will be the liaison for both American and LE Staff for State and serviced agencies in Nairobi.   In addition to liaising with the GFSC Charleston, the incumbent will have extensive contact with the Executive Agency Personnel Support (EAPS) in Washington DC in order to solve all payroll problems. The incumbent is required to not only notify the pertinent parties of a payroll problem, but anticipate and resolve issues before hand by working closely with 30 other time keepers throughout the mission.   

Responsibilities                                                                                         
40% - Responsible for the accuracy of Time and Attendance (T&A) and Payroll function, which accounts to about $6.0 million USD of payroll expenses in Nairobi.  Manages the Win T&A Database. Enters employee information into the payroll system, makes additions, deletions and editions to the database. Responsible for updating different work schedules including extended or part-time work schedules, adds the holiday schedule into the Win T&A system, guides time keepers for each T&A sub-posts, creates log ons for new time keepers, ensures that all the separated employees are flagged off from the system, creates new sub-posts for new agencies upon request, unlocks database to allow time keepers to process T&A, locks up the T&A database for T&A processing. 

20% - Executes the bi-weekly time & attendance reporting for ‘all’ Mission time keepers and customer- Agencies who do not have designated time keepers; verifying time & attendance submissions from 30 timekeepers. Prepares analytical reports such as OT worked by section as a primary tool for management to monitor Embassy payroll expenses, and employee’s T&A history; ensures that all VIP overtime is accounted for by securing all forms are reported and forwarded to FMC to charge the correct fund cites on a timely manner.  Corrects errors for each pay period.  Serves as the Mission POC on all earnings & leave statements and time & attendance regulations to LE Staff and American employees. 

15% - Manages a quarterly training schedule for all 30 time-keepers and others on T&A practice and procedures. Provides guidance to all LE Staff on how to read, understand and interpret the E&L Statement. Processes all leave restoration requests and forwards to Executive Director in AF/EX.  Follows up and assures all required documentation is submitted and according to regulations. Reviews FSC-542 attendance and leave reports for accuracy and reports any discrepancies. Process Danger pay requests for American employees and Unique conditions of work benefits for LE Staff.

5% - Generates T&A files, manages and uploads them into the Global Financial Services Website.  Downloads various processed payroll files from the GFS Website. And ensures every employee is paid and receives electronic notification. n  10% - Communicates with “all” Mission employees concerning payroll questions or concerns.  Serves as an expert/technical advisor for all payroll matters. Researches, interprets and explains time & attendance regulations, payroll regulations, leave policies, and premium pay compensation to “all” Mission staff, including agency directors.

10%  - Liaise with CBA bank on pay issues Performs other duties as assigned and serves as a voucher examiner backup.

The closing date of this position is May 30, 2012.

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