Human Resources Officer - Information Systems - KEMRI WELLCOME TRUST

Reference Number:  HRO-03-12

Location:  Kilifi

Summary: 

To maintain the programme's Human Resources Management Information System and management of employee details on database, contract management and HR administrative functions. Also provide support on staff learning and development requirements by analysing learning needs and developing innovative solutions.

REPORTING LINES:

The post holder reports to the Head of Human Resources.

KEY RESPONSIBILITIES:

• Maintain an up to date and comprehensive HR information database.
• Ensure completeness and accuracy of HR data in line with payroll data.
• Produce monthly HRIS reports on staff headcount, joiners and leavers.
• Liaise with recruiting departments to ensure that appropriate staff induction programs are in place and that these are carried out according to laid down HR policies and guidelines.
• Track and document staff changes for file and HR information system updates.
• Ensure new staff are added and all leavers removed from the HR and payroll systems in a timely manner and in line with laid down policies and procedures.
• Prepare and submit monthly reports / updates on staff headcount, joiners and leavers, expired contracts, alert on contracts expiring in five months and initiate action where necessary.
• Support the Programme’s training and development functions by identify the learning and development requirements through the appraisals process and liaising with the Head of HR and Head of Training to develop appropriate learning / development programs to address identified needs.
• Source appropriate external workshops/courses, identify external/internal resources, implement internal training programmes to address staff learning requirements and facilitate in house training where necessary.
• And any other duties that may be assigned from time to time.

SKILLS AND COMPETENCE:

Qualifications and skills:

• A Bachelor’s degree in Human Resource Management or equivalent
• Professional HR qualification and membership to a HR body e.g. IHRM, CIPD etc. or equivalent
• At least 3 years’ experience in HR administration including managing HRIS etc.
• Knowledge of Kenya laws and practices
• Computer literacy with proficiency in Microsoft applications

COMPETENCIES:

• Problem solving and decision making
• Good planning, co-ordination and follow through ability
• Proactive with a hands on approach
• Confidentiality and high integrity
• Good interpersonal and communication skills
• Team working with the ability to work in a multi-cultural environment

APPLICATION PROCEDURE:

To apply for this post you must be a registered user. Log into your account then go to Vacancies, view the post and click on the button: "Apply for this job".

Candidates must supply an email and telephone contact that will be used when offering interviews. The application closing date is 27th March 2012. Only shortlisted candidates will be contacted.