Finance Assistant - CDC

Introduction

The Centers for Disease Control and Prevention (CDC) in Nairobi has an opening for the position of Finance Assistant. The position will be available immediately. Closing date of this position is COB March 28, 2013.

Minimum Requirements

Bachelors degree in Commerce, Business Administration, Finance or Accounting is required.

Five (5) years progressive responsible experience in dealing with national, international or non-governmental financial management system, customs work, clearing and forwarding or national tax policies.  At least 3 years experience as a supervisor in financial or accounting work is also required. 

Level IV (Fluent) English ability is required. Level III Kiswahili ability also required.

Other Criteria

Must possess standard word processing and spreadsheets skills.

Job Specification

The incumbent reports to the Division of Global HIV/AIDs Branch Chief for Cooperative Agreement Management, and is responsible for carrying out necessary administrative and liaison actions to execute tax exemptions for HHS/CDC DGHA Kenya. Incumbent maintains tracking system for all Donor Assistance (DA)-1 forms with relevant Government of Kenya officials to ensure timeliness in securing tax exemption. Also assists with budgetary analysis of CDC Kenya implementing partners’ program budgets.  The job requires high organizational skills to ensure that records for all partners’ tax claims are well documented and easily accessible for update reports on tax exemption status. The work is highly complex and can be of high stakes to implementing partners in terms of what will be considered as allowable costs and unallowable costs in their award funds.

Responsibilities 

Financial Processing: Establish, develop and maintain mid-level contacts through monthly meetings and weekly telephone calls and conversations with the Ministry of Finance, Ministry of Health and Kenya Revenue Authority (tax departments) on issues related to tax claims and exemptions for CDC Division of Global HIV and AIDS (DGHA) and its cooperative agreement partners as per their budgets. Collects and processes partners’ DA-1 forms to completion to ensure tax exemptions and claims are executed. Communicates daily with implementing partners’ finance and procurement staff on the processing of their tax exemption requests submitted and responds to highly complex tax queries arising in the course of their program activities. Monitors financial implications and provides routine reports on savings accrued through tax exemptions. Establishes and maintains a Standard Operating Procedure for the tax exemption and claim process as a tool for guidance on the work flow process. (50%)  

Training: Holds semi-annual tax workshops for CDC’s implementing partners on the processing of tax claims and exemption. Provides one-on-one technical assistance to implementing partners as needed.  Provides technical guidance to CDC Kenya’s DGHA technical advisors and co-operative agreement specialists on tax exemption and claim process. (15%)  

Financial Analysis: Provides technical assistance to CDC Kenya technical advisors and cooperative agreement implementing partners on budgetary analysis with emphasis on tax exemptions/ claims and its implications on savings made by seeking tax exemptions and claims.  Monitors financial implications and provides analysis of savings through monthly reports. (15%)  

Record Keeping: Maintain the filing and archiving systems for tax exemption financial records in accordance with the United States Government financial management and record keeping standard, Generally Accepted Accounting Principles and International Accounting Standards. Incumbent executes miscellaneous administrative duties as may be assigned by her/ his supervisor or CDC senior managers. (10%)  

Other Duties as Assigned:  Incumbent executes miscellaneous special projects and administrative duties as may be assigned by his/her supervisor or CDC senior managers.  (10%) 

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