Job Title:FINANCE ASSISTANT, G6
Department/ Office:United Nations Office at Nairobi
Duty Station:NAIROBI
Posting Period:6 March 2012-5 April 2012
Job Opening number: 12-FIN-UNON-22974-R-NAIROBI
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). This post is located in the United Nations Office at Nairobi (UNON) in the Finance Services Unit (FSU) of Budget and Financial Management Service (BFMS).
Responsibilities
Under the supervision of the Chief, Finance Services Unit (FSU) the incumbent will be responsible for the following:
1. Accounts Receivables: Receive weekly contributions spreadsheets and process all deposits to pledges for contributions received from Governments to the United Nations Environment Programme (UNEP). Liaise with staff from the Contributions Unit to reconcile the monthly Contributions Report and to clear unidentified contributions; Manage the distribution of invoices and monthly account statements to UN Agencies, process funds received from these Agencies for Common Services provided by UNON and reconcile their accounts; Reconcile the Unapplied Deposit Account on a monthly basis, in liaison with the Cashier and the Contributions Unit; Audit various accounting transactions and take appropriate corrective action including proposing write-offs in accordance with UN Financial Rules, and/or process adjustments whenever necessary; Process and reconcile monthly Print-shop, miscellaneous translation and editing invoices received from the Division of Conference Services (DCS) by verifying correctness and validity of Obligations and Budget Account Codes and preparing the necessary Journal Vouchers, Payment Vouchers and Billing Advices.
2. Accounts Payables: Receive, verify correctness of and enter invoice information in the e-Invoice Tracking System; Process payments to vendors, Cash Advances and Memorandum of Understanding (MOU) payments to executing agencies; Liaise with internal and external clients by: (i) seeking clarification on invoices, credit notes and/or responding to queries and informing vendors of the payment status of their invoices; and (ii) verifying with Fund/Programme Management Officers (F/PMOs) details of Obligations, Account Codes and inspection of charges; Review outstanding invoices and reconcile Statements of Accounts of vendors against the processed invoices.
e) Review and clear UNDP fax authorizations through the UNON Applications Portal by verifying correctness of and approving associated obligations.
f). Perform other duties as may be assigned.
Competencies
• Professionalism: Motivated by professional rather than personal concerns; conscientious and efficient in meeting commitments, observing deadlines and achieving results. Thorough understanding of and proven ability to work with accounting/finance principles in general. Ability to understand and implement financial procedures and policies.
• Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect.
• Teamwork: Works collaboratively with clients and colleagues to achieve organizational goals; Demonstrates good interpersonal skills.
• Communication: Demonstrates openness in sharing information, keeping clients informed; Ability to write in a clear and concise manner.
Education
Completion of secondary school education is required. Additional technical training in the field of accounting/finance is required. Good computer skills (Microsoft Office Windows applications, internet and e-mail) with above average proficiency in MS Excel and knowledge of accounting software required.
Work Experience
A minimum of six years of progressive responsible experience in finance/accounting in a large computerized accounting environment.
Languages
English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in oral and written English is required. Knowledge of a second UN language is desirable.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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