Introduction
The General Services Office has an opening for the position of Travel Clerk. The position will be available immediately. The closing date of this position is February 29, 2011.
Minimum Requirements
Completion of high school is required.
Two years of clerical/administrative experience is required.
Level IV English ability and Level IV Kiswahili ability are required.
Must have standard knowledge of administrative/clerical office procedures.
Must have proficiency in Microsoft Office suites.
Must be able to type 40 wpm.
Job Specification
BASIC FUNCTION OF POSITION
The incumbent serves as the Administrative Assistant/Clerk in GSO Travel Unit. The incumbent coordinates/supports the section’s administrative responsibilities, a range of travel services and carries out clerical duties under the supervision of the unit supervisor. Incumbent is the main time keeper for GSO section. Handles a large volume of non routine tasks and other duties as assigned.
MAJOR DUTIES AND RESPONSIBILITIES 90% OF TIME
Provides support in the administrative/clerical activities of the Travel Unit. Receives E2 queries and hotel bookings in writing, over the phone or on emails. In consultation with the unit supervisor, perform duties as directed. Provide receptionist services for the Travel Unit and handles inquiries which require no referral, or refer customers to appropriate person. Prepares dip notes pertaining to the travel of official visitors/employees and type routine letters.Does filing and keeping records for the section. Will be responsible for the completion of miscellaneous administrative forms, e.g. work order requests, expendable supplies requests for stationeries, etc. Incumbent will assist in making phone calls for the Travel unit to clients and Embassy staff while doing follow-ups on requests. Liaise with FMC to track travel orders.Under the Supervisor’s guidance, performs simple E2 travel checking/approving invoices.Main time keeper for GSO section.
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