Project Management Specialist - USAID

Project Management Specialist, Agricultural Markets and Value Chain - Regional Economic Growth and Integration (REGI), USAID/East Africa. Position closes May 30th, 2012. 

For more information on this position please click here.

LEII PROJECT OFFICERS - BRITISH HIGH COMMISSION

Two vacancies have arisen at the British High Commission for two (2) Project Officers – in the Somalia and East & Central Africa section. This job is graded at LE II with a starting salary of Kshs.156,655/- per month, before tax. Where the successful candidate (s) is not liable to Kenyan tax, the range will be abated under HM Treasury regulations to Ksh. 115,786/-. Salary ranges are subject to review periodically. Applicants should note that it is policy to pay new recruits at the minimum of the pay scale.  One job is full-time; one is part-time (60%) with exact working arrangements to be agreed between the Regional Conflict Adviser and the jobholders).

Due to the nature of the role, it is essential that any applicant be security cleared.  Priority will be given to current holders of this clearance. Applications will only be accepted from nationals of the UK, US, Australia and Canada who have a traceable history in these countries.  Responsibility allowances may be considered once security clearance is obtained. 

Duties & Responsibilities
The successful candidate will effectively manage the Projects that are funded from the Africa Conflict Pool Programme (ACPP) in Somalia and East/Central Africa. S/he will undertake Project Management of ACPP projects, Financial Management of ACPP projects, and Leading the Communications on our ACPP projects as well as covering for other members of the ACPP Somalia, East and Central Africa team as required. S/he will act as the first point-of-contact for new projects, in consultation with 1st Secretary Regional Conflict Adviser for East and Central Africa (RCA).  S/he will join a team working across a wide range of Somali-related issues.

The Regional Conflict section provides advisory support across East and Central Africa to help the UK government achieve its targets for preventing and reducing the impact of conflict in the region.  The section has the responsibility for managing the Africa Conflict Pool Programme (ACPP) budget across the region which is jointly managed and implemented by the Department for International Development (DFID), the Foreign and Commonwealth Office (FCO) and Ministry of Defence (MOD).

The main duties include:-

•    Design and delivery of ACPP projects
•    Production of key project documentation, including robust monitoring and results data,
•    Creating and maintaining a spreadsheet/calendar of key project milestones (start/end dates, report due dates, monitoring visits required, evaluations)
•    Arrangement and oversight of project monitoring visits
•    Liaison with project implementing partners regarding project progress
•    Reporting back to London (ACPP Steering Committee) on progress
•    Arrangement of contracts, MOUs and payments to implementing partners
•    Oversee procurement in line with relevant HMG procurement procedures
•    Maintenance of accurate spreadsheets regarding project allocations, spend by month, forecast spend and financial reporting back to London (quarterly)
•    Monitoring of spend against allocation per project, including liaison with project implementing partner
•    Developing and maintaining timely targeted communications material on the projects for the media, BHC website, and Conflict Prevention communications teams in London

Required Skills
As well as looking for candidates who meet the above nationality and residence criteria, the successful candidates will be required to have Extensive Project Management experience and expertise, excellent IT Skills (a working knowledge of Microsoft Excel, Word and Outlook is essential), numerate skills to monitor large budgets, both oral and written good communication skills. Previous knowledge of the region and diplomatic experience are desirable.

Application:

• The British High Commission is an equal opportunity employer. Applications are welcomed from all suitably qualified individuals irrespective of race, gender or disability. All applications will be treated on merit basis through fair and open competition.
• The British High Commission does not appoint any agents to process job applications or arrange interviews and expects no fees to be paid to anyone.
• Applicants must have the right to live and work in Kenya

Applications – (CV plus covering letter) - clearly marked:-
“LE II Project Officer” Somalia and East & Central Africa - Full-time – or
“LE II Project Officer” Somalia and East & Central Africa - Part-time    - Vacancy - should be forwarded to the following address:

The Human Resources Manager
British High Commission,
Upper Hill Road
P.O. Box 30465 - 00100
Nairobi

Or by e-mail to: HR.Recruit@fco.gov.uk   

Applications should be received on or before 21 May 2012.  Only short-listed applicants will be contacted for interview. 

HR Consulting Leader/People & Change Director - PWC

PwC Kenya helps organizations and individuals create the value they’re looking for. We’re a member of the PwC network of firms with 169,000 people in more than 158 countries. We’re committed to delivering for both territory and global quality in assurance, tax and advisory services. We are seeking to recruit great talent to fill the position of HR Consulting Leader/People & Change Director in our Advisory business.
Overall responsibilities

• Provide leadership of in-country HR Consulting business
• Undiluted business development focus
• Focus on leading the business, growing the business dynamically
• Expanding the depth and breadth of offering

Main responsibilities

• Undiluted focus on business development and strategic engagements with clients
• Secures business growth through well established and new network contacts by developing the sales pipeline for the business
• Leads and manages the engagements, at the same time focuses on selling phase-2 work  for existing engagement
• Delegates technical implementation to delivery while leading the team and is responsible for the business outcomes
• Creates annuity relationships on-site with strategic client leadership and executives
• Responsible for overall effective business management of the business

Who we are looking for:

• You must be savvy, entrepreneurial and business minded. You should be able to lead a holistic business not only be the subject matter expert. You will also need to be strategic in your approach to business
• You must be connected to a valuable external network which leverages additional value to the firm and our clients
• You will need to be outwardly and market focused as well as be results driven and be held accountable for results
• You must be driven to succeed with intense personal momentum that is required to win the race for market share
• You must be key talent and able to define your own professional life on how you are winning in the market
• You must have an appetite for risk and take calculated risks to out-compete other players in the market.
• You will be a natural people leader with flair for leading teams and building relationships and creating high performance teams for team engagement. You must also be a team player.  This is an essential ingredient to succeed in a connected world within PwC.
• You will have relationship building capabilities thriving on building new relationships, whether internally or externally with clients and alliances
• You  must be passionate, smart and a fun leader who empowers and above all inspires your team to be the best and nothing, absolutely nothing else. 

Technical requirements

• A minimum of a Bachelors Degree in a relevant field; A Masters degree in a relevant filed is preferred
• A postgraduate qualification in Human Resource Management and/or Organisation Development or its equivalent is desirable;
• At least 7-12 years of HR Consulting experience in a professional services environment and at senior management level or 8-10 years hands-on HR Generalist experience at senior level and at least 2 years experience in HR Consulting environment

Please apply online. Closing date: 30 June 2012

Pay Roll Technician - US EMBASSY

Introduction
The Financial Management Center (FMC) has an opening for the position of Payroll Technician. The position will be available immediately.

Minimum Requirements

• Completion of secondary school with two years of business school training in accounting and/or office management is required. 
• 5 years progressive experience in office management/accounting is required.
• Level IV English ability is required and Level IV Kiswahili ability also required.

Other Creteria

• Must have ability to comprehend and interpret compensation/payroll regulations.
• Must be proficient in Microsoft Office Suite.

Job Specification
The incumbent will be the Mission’s Payroll Expert serves as the Principal Time Keeper for the Mission. S/He will be the main point of contact with the Global Financial Service Center (GFSC) in Charleston. The incumbent will be the liaison for both American and LE Staff for State and serviced agencies in Nairobi.   In addition to liaising with the GFSC Charleston, the incumbent will have extensive contact with the Executive Agency Personnel Support (EAPS) in Washington DC in order to solve all payroll problems. The incumbent is required to not only notify the pertinent parties of a payroll problem, but anticipate and resolve issues before hand by working closely with 30 other time keepers throughout the mission.   

Responsibilities                                                                                         
40% - Responsible for the accuracy of Time and Attendance (T&A) and Payroll function, which accounts to about $6.0 million USD of payroll expenses in Nairobi.  Manages the Win T&A Database. Enters employee information into the payroll system, makes additions, deletions and editions to the database. Responsible for updating different work schedules including extended or part-time work schedules, adds the holiday schedule into the Win T&A system, guides time keepers for each T&A sub-posts, creates log ons for new time keepers, ensures that all the separated employees are flagged off from the system, creates new sub-posts for new agencies upon request, unlocks database to allow time keepers to process T&A, locks up the T&A database for T&A processing. 

20% - Executes the bi-weekly time & attendance reporting for ‘all’ Mission time keepers and customer- Agencies who do not have designated time keepers; verifying time & attendance submissions from 30 timekeepers. Prepares analytical reports such as OT worked by section as a primary tool for management to monitor Embassy payroll expenses, and employee’s T&A history; ensures that all VIP overtime is accounted for by securing all forms are reported and forwarded to FMC to charge the correct fund cites on a timely manner.  Corrects errors for each pay period.  Serves as the Mission POC on all earnings & leave statements and time & attendance regulations to LE Staff and American employees. 

15% - Manages a quarterly training schedule for all 30 time-keepers and others on T&A practice and procedures. Provides guidance to all LE Staff on how to read, understand and interpret the E&L Statement. Processes all leave restoration requests and forwards to Executive Director in AF/EX.  Follows up and assures all required documentation is submitted and according to regulations. Reviews FSC-542 attendance and leave reports for accuracy and reports any discrepancies. Process Danger pay requests for American employees and Unique conditions of work benefits for LE Staff.

5% - Generates T&A files, manages and uploads them into the Global Financial Services Website.  Downloads various processed payroll files from the GFS Website. And ensures every employee is paid and receives electronic notification. n  10% - Communicates with “all” Mission employees concerning payroll questions or concerns.  Serves as an expert/technical advisor for all payroll matters. Researches, interprets and explains time & attendance regulations, payroll regulations, leave policies, and premium pay compensation to “all” Mission staff, including agency directors.

10%  - Liaise with CBA bank on pay issues Performs other duties as assigned and serves as a voucher examiner backup.

The closing date of this position is May 30, 2012.

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VISA ASSISTANT - US EMBASSY

Introduction
The Consular Section has an opening for the position of Visa Assistant. The position will be available immediately.
Minimum Requirements

• Completion of high school and two years college studies is required.
• Minimum of three years experience in an office environment translating for the public as needed, handling administrative-related duties and providing customer service is required.
• Level IV (fluent) English and Level IV (fluent) Kiswahili is required.
•  Must have strong writing skills (will be tested).
• Must have advanced computer skills (will be tested on Microsoft Word, Excel, and Power point).
• Must be able to type 45 WPM.

Job Specification
The jobholder will screen and prepare visa cases and passport and consular report of birth abroad applications according to a complex set of laws and procedures.  Procedures are standardized and policies are clearly defined. The jobholder will file and track the status of cases through a computerized system, print passports, visas and other official documents, and perform quality checks on all documents.  The position also involves translation duties, constant public interaction, the handling of sensitive personal information, drafting letters, email correspondence and drafting documents, and the use of multiple computer databases and applications.  The incumbent reports to and is supervised by the LES Supervisor of the unit to which he or she is assigned.

MAJOR DUTIES AND RESPONSIBILITIES  
Consular Assistance Responsibilities (70% of time) 

• Maintains management controls, as set forth by Consular Management, and relevant parts of the FAM, FAH, and other regulations.
• Serves as needed with the American Citizen Services Unit, Nonimmigrant Visa Unit, Immigrant/Diversity Visa Unit, Fraud Prevention Unit, or as a cashier. 
• Receives, screens, and reviews applications submitted by customers at public counters. 
• Processes visa, consular report of birth abroad, or passport application data. 
• Prints adjudicated documents and checks all printed documents for biodata or typographical discrepancies.  
• Alerts Consular Officer to any missing documents, irregularities or potential fraud indicators.  Informs officer of any particularly complicated, sensitive or improperly processed cases. All of this requires maintaining detailed knowledge of applicable U.S. laws, local laws, FAM and FAH regulations, and civil documents. Alerts FPU and officers to questionable documents.  
• Drafts responses to congressional, attorney and general public inquiries.  Drafts Security Advisory Opinions and other clearances as required.  
• Organizes, maintains, and tracks cases as required by a complex set of laws and procedures. 
• Responds to numerous telephone inquiries regarding information, procedures, and case status, and disseminates information on how to schedule appointments. 
• Creates, updates, and reproduces information sheets and brochures for all Consular units. 
• Interprets from local ethnic languages including, but not limited to Kiswahili, to English for the Consular Officer during American citizen service interviews and visa interviews. 
• Organizes outreach programs aimed at educating the public on Consular services, including visits to institutions such as universities and corporate organizations to address visa and citizen service issues.
• Manages expedited appointments through either the Customer Service Center system or American Citizen Services database.  
• Maintains a visa referral log, ensures applicants adhere to established referral procedures, and that referring officers meet the requirements for referrals.  
• Receives documents from DHL and enters updated data into the applicant's file. 
• Performs other tasks as directed by Consular management. 
• Prepares an inventory of all Consular equipment, ensures that it is in good use, identifies faulty equipment, and orders necessary equipment via the Consular Affairs website.
•  Cashier Responsibilities (30% of time)
• Primary responsibility for consular cashier services and accounting for all daily Consular fee transactions as determined by America Citizen Services, Diversity Immigrant and Non-Immigrant fee schedules. 
• Responsible for the daily delivery of money and accounting tapes to the Embassy Class B Cashier.
• Prepares monthly statistical reports of services for the respective units of the section for use in compiling the Consular package.

Closing date for this position is May 29, 2012. 

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GE Africa Internship Program - GENERAL ELECTRIC

Description

We are GE. We’re a global infrastructure, finance and media company taking on the world’s toughest challenges. And we are taking the strengths that have made us an industry leader and putting them to work in service of a new era of global business, with a focus on the world and the people we share it with. Through initiatives like ecomagination and healthymagination, we are developing the next generation of products and services to improve the way we use resources, impact our communities and care for each other. Join GE and you’ll discover a career opportunity of incredible diversity – across disciplines and around the globe. No other company invests in the development, training and advancement of its employees the way we do, because we believe it is our innovative thinking that is our strength, and that strength is what enables GE to make a positive impact on tomorrow, today. From jet engines to power generation, financial services to water processing, and medical imaging to turning imaginative ideas into leading products and services. GE is imagination at work

GE Africa's Internship Program (Pre-ECDP) is a newly created internship/co-op program designed to give college/university students challenging work assignments, developmental feedback, and exposure to leadership. The duration of our internship program spans a period of 3 - 6 months, and combines hands-on experience with formal performance feedback to help participants transition from a collegial environment to the workplace.

Essential Responsibilities

Our internship program is open to college/university students of various disciplines including Sales, Finance, Human Resources, Field Service Engineering, Operations, Information Technology, and more.

• As a valuable member of our team, GE Africa interns will receive many benefits including:
• Challenging work assignments
• Exposure to a multinational company
• Developmental feedback
• Opportunities to network with Leaders and other interns 

REQUIREMENTS 

• Current college/university student in 3rd or 4th year
• Authorized to work in your country full-time and without restriction
• Must have an advanced to fluent level of English
• Ability to work in a fast-paced, changing environment
• Demonstrated team player
• Confident self-starter who has demonstrated drive
• Excellent organization skills, ability to independently prioritize multiple tasks and work to deadlines

DESIRED

• Demonstrated leadership ability 
• High performer with a passion to achieve positive business results 
• Curiosity and desire to learn and expand skill set 
• Flexible, adaptable, and open to change

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Pricing Leader - GENERAL ELECTRIC

 Job Description

This Senior Financial Planning and Analysis role will oversee the Global Business Services (GBS) SSA Headcount, pricing and productivity. By aggregating these three dimensions, the person will have a full wing to wing overview of the financial dynamics. The candidate will be responsible for collecting, analyzing and evaluating data on products, costs, and markets to support development and presentation of appropriate pricing strategy.
Responsibility

• Leading planning cycles, including preparing and analyzing estimates for OP (operating plan/budget), GPB (growth playbook), and S2 (1 year plan) in terms of headcount, revenue and productivity for the organization.
• Lead the pricing function in a diverse organization with multiple large and complex pricing proposals.
• Coordinate with businesses to ensure regular customer feedback is incorporated into pricing policies through surveys, focus groups or other means.
• Drive pricing consistency across businesses.
• Liaise with tax and transfer pricing specialists within the global transfer pricing alliance
• Maintains product knowledge and regularly monitors industry pricing practices; particularly for major competitors and distributors.
• Understands value position of products against competition, competing alternatives, and internal product offering.
• Leading & coordinating monthly and quarterly reviews of key metrics between the centers, customers and GBS leadership.
• Performing quarterly reporting package- identifying risks and opportunities throughout the quarter and developing processes to mitigate risks
• Automating and simplifying processes to increase productivity and interest of the role
• Working closely with the FP&A manager to support ad-hoc projects
• Providing continuous coaching to interns & finance FMPs
• Maintaining a data warehouse where reports and analysis are available

Qualifications

• Bachelor’s Degree in Finance / Marketing / Business Administration or other fields (Master’s Degree preferred)
• Certified Public Accountant (CPA) / Chartered Accountant (ACCA) Minimum of 4-5 years of financial work experience Strong analytical skills, able to clearly link financial results to operational performance drivers, generate alternatives and drive positive change Strong Excel proficiency in data compilation and aggregation (e.g. pivot tables, VLookup, Macros) Adaptable/flexible: open to change in response to new information, different or unexpected circumstances, and/or ambiguous situations

Desirable

• Strong compliance, controllership and process focus/mindset .
• Abilities to conduct research, perform data analysis, develop logical conclusions and prepare recommendations.
• Demonstrated skill to clearly analyze financial data, generate alternatives and provide negotiation support.
• Demonstrated skill to clearly assess financial impact of business actions, recommend and implement strategy.
• Strong Financial background with prior knowledge of pricing metrics. 
• Solid understanding of accounting principles. 
• Strong track record of working collaboratively to tackle cross-functional issues. 
• Leadership and influence skills for all levels of the business. 
• Results oriented with strong sense of accountability; prioritizes and effectively controls key milestones. 
• Proactiveness and responsiveness to internal customer needs. 
• Confidence / Assertiveness: possess influencing skills across business functions; confidence to approach business leaders with difficult messages and defend position. 
• Excellent Communication skills: experience working across multiple levels (including executive level), functions and regions; able to clearly communicate complex financial information in a easy to understand manner; able to deliver message effectively verbally and in writing.

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Transmission Optimization Senior Engineer - Nokia

Description

Nokia Siemens Networks' Global Services Business Unit employs 28,000 people delivering the highest quality of projects that enable our customers to enhance the efficiency of their networks. This includes the building, management and maintaining of our customer networks as well as network planning and optimization activities. Our unique and innovative global service delivery model brings together the best of global expertise and local insight from 150 countries around the world with a very high standard of service excellence.

General Purpose
Plans and performs technical activities to service the customer and brings expertise to customer site on need basis.

Main Responsibility Area
Plans and executes technical tasks requiring specialist skills in own professional area. Works independently with the responsibility for solving customer request cases and reporting according to processes. Identifies and solves technical problems. Shares knowledge in own professional area. May support areas by participating in emergency and 24/7 duty.

Position Description
• Undertake site survey to optimize the data and voice network
• Validate all inputs for link designs from MC partners and managed deployed links database
• Prepare all capacity inputs for BSC/TRAU capacity management
• Prepare monthly/yearly CCK OPEX and provide all link data inputs  for the monthly Eng pack
• Provide leased lines OPEX inputs and maintain database
• Assess Intervention orders from radio team regarding link and BSC capacity
•Ensure all deployment documentation related to individual sites are released on time and are accurate
•Generate relevant link profiles for design validation
•Prepare all capacity inputs for BSC/TRAU capacity for planning purposes

Position Requirements
• Business awareness
• Strong analytical skills and problem solving skills
• Good optimization skills
• High personal standards and goal oriented
• Excellent interpersonal skills
•Good and effective communications skills, both orally and in writing

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Data Management Coordinator - CARE INTERNATIONAL

Description (Based in Marsabit)
Reporting to the Project Manager, the incumbent will be the custodian of all the data generated from the field, training the field teams on the use of MIS data base and ensure safe data storage. The incumbent will provide technical support to the teams and will be a critical data link between the field teams and Hunger Safety Net Programme (HSNP) secretariat.

For a more detailed job description, Click Here

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number, title of the position along with an updated CV  and telephone contacts of three professional referees to: The Human Resources & Development Manager, CARE International in Kenya, Email: Vacancies@care.or.ke so as to be received not later than 15th May, 2012. Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).

Voucher Examiner - US EMBASSY

Introduction
The Financial Management Center (FMC) has an opening for the position of Voucher Examiner. The position will be available immediately. The closing date of this position is May 21, 2012.

Minimum Requirements

• University degree in Accounting, Finance, or Business Administration is required. CPA (K) or Chartered Accountant professional certification also required. 
• 5 years of progressive experience in voucher examination, payroll, allotment accounting, and disbursing, bookkeeping and related fiscal work is required. 
• Level IV English ability is required and Level IV Kiswahili ability also required.

Other Criteria
Must be proficient in using computer packages such as Word, Excel, or equivalent Financial Management Software.

Job Specification
BASIC FUNCTION OF POSITION
Serves as a Voucher Examiner in the Financial Management Center (FMC) and is responsible for examining, reviewing, auditing, monitoring and processing through the Regional Financial Management System (RFMS/M), all payments for forty five (45) Agencies within the U. S Mission in Kenya. The incumbent’s work involves processing of a wide variety of complex, challenging, difficult, laborious and bulky payments in the form of invoices for goods and services received rent and lease liabilities, transportation, airfares, local guard contracts, telephones, cell phones, grants and cash payments. In addition, does complex and intricate vendors’ accounts reconciliations, prepares Tax exemptions and Diplomatic Notes and liaises with the relevant Tax Authorities and the Ministry of Foreign Affairs respectively. Also, processes employee claims and vouchers for Representation, Travel Vouchers, Permanent Change of Station (PCS), Rest and Recuperation (R& R), Home Leave, Medical Evacuation (Medevac), Emergency visitation Travel (EVT), Education Travel, Official Residential expenses (ORE) for the Ambassador and the DCM, Temporary Quarters Subsistence Allowance (TQSA), Gardening Reimbursement, School fees and issues, controls and administrates travel advances. 

MAJOR DUTIES AND RESPONSIBILITIES   
1)      Review, audit, analyze and process complex vouchers and/or claims against contracts, purchase orders, blanket purchase agreements, leases, travel authorizations and travel regulations. 
a)      Examine complex multi-funded operating expense vouchers e.g. office and residential maintenance, utilities, local guard program, cleaning & domestic refuse services, leases, telephone, cell phones, education allowances and other miscellaneous payments. Examine and processing of complex employee international/ local travel claims and transportation claims (Airfares, shipments of house hold effects, privately owned motor vehicles, unaccompanied baggage, consumables, storage, office equipment and supplies), Permanent Change of Station (PCS), Rest and Recuperation (R & R), Home Leave, Medical evacuation, Emergency Visitation Travel (EVT), Travel for Children of Separated parents, Education Travel, Official Residential Expenses (ORE) for the Ambassador and the DCM, Temporary Quarters Subsistence Allowance (TQSA), Gardening Reimbursements, Miscellaneous Claims, School fees, Extra ordinary Quarters Allowance(EQA), Special Evacuation Allowance and Cashier Replenishment vouchers. Processing, administration, control and reconciliation of travel advances- 23 % OF TIME

b)     2) Review complex international and local travel claims for correctness and verify that they conform to travel authorizations and regulations regarding routings and per diem. Prepares and verifies hypothetical travel itinerary when traveler deviates from authorized routing. When travel claim exceeds amount that can be paid under travel authorization, prepares travel exception giving detailed explanation of claims disallowance, citing pertinent regulations. Advice payees giving reasons when claims are disallowed. Review whether the correct weight is shipped and correctly invoiced, ensuring the correct routing on the air ticket, prepare  bills for collection when any overweight is detected, keeping a worksheet for control of Privately owned Vehicle (POV), Unaccompanied Baggage (UAB) and  Household effects (HHE)- 22 % OF TIME

3) Determine through the Consolidated Overseas Accountability Support Toolbox( COAST), Regional Financial Management System (RFMS/M-Direct connect) accounting systems, or the FMC budget accountant that funds are obligated, available to support the liquidation and payment claims contain appropriate authorization, supported by correct documentary evidence showing validity of the expenditure.  Ensures that appropriate authorizations, certifications, other documents are on file and that payment  claims are in accordance with the provisions, terms, and conditions of the applicable authorizing documents  such as contracts, purchase-orders, receiving and inspection reports, grant and/or loan agreements, SF 1190’s, travel authorizations lease agreements and provisions. Process payment voucher within 0-5 working days to ensure compliance with the Prompt Payment Act and FMC ICASS services standard Memorandum Of Understanding (MOU)-12.5 % OF TIME                                                                                       

4) Establish and maintain necessary internal controls to ensure that payments are not made in excess of the authorized amounts as well as to prevent improper or duplicate payments. Ensure that the obligated funds are spent for the intended purpose and in accordance with the U.S and host country laws and regulations. Performs in depth research on issues/queries from employees, vendors, Agencies, other Posts, and Charleston Financial Services Centre (CFSC) related to payments, liquidations, obligations and then sends/scans relevant payment and funding documents to the parties involved in the issue and the query-12.5 % OF THE  TIME                                                                                                                             
5) Communicates with contractors, vendors, clients, contractors, mission employees, the Office Managers of the Ambassador’s and the Deputy Chief of Mission’s (DCM) Offices , host government officials, Kenya Revenue Authority ( KRA) officials, Chief Executives, senior managers of companies and contractors both orally and in writing to request additional information regarding bills, invoices, claims, vouchers, financial terms and conditions applicable to contracts, Letters of Commitment and other  agreements. Visit them to provide guidance on how to comply with Embassy payment policies and procedures. Advising the FMO or the DFMO on the findings for corrective action.  Acts as alternate Principal Embassy Cahier-20  % OF TIME                                                                                                                                                                   
6) Ensuring that all types of vouchers processed are funded and scheduled using the RFMS/M, and relevant updates and liquidations are made in the COAST, Integrated Logistics Management System (ILMS), WEBPASS systems before passing them for further review by the Supervisory Voucher Examiner and for final certification and preparation of SF1166 files and transmission to the Charleston Financial Service Center. Sometimes carries out some accounting functions of monitoring, analyzing liquidations against obligations and advises on the amounts the Budget Analysts should de obligate to clear Unliquidated obligations (ULOs) and also provides expenditure inputs during budget formulations.  Performs ICASS work load counts. Advises various Agencies on the charges to their fiscal data by sending the copies of SF1166 and other supporting documents. Prepares SF 1098 form for cancellation of checks which are lost, misprinted or stale for subsequent re-issuance. Also prepares corrective journal vouchers for transfers across appropriations and overcharges- 10 % OF TIME                                                                   
 

Additional Selection Criteria:

• Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 
• Current employees serving a probationary period are not eligible to apply.
• Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
• Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
• Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually  Employed (WAE) work schedule.
• Applicants must be available for an interview and for proficiency testing as required by the selecting official. 

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